FPSAC 2024 Ruhr-Universität Bochum

Submission Guidelines

Table of Contents

  1. Guidelines for Final Submissions
  2. Software Demonstrations
  3. Extended Abstract Submissions
  4. Guidelines for initial submissions
  5. Formatting Requirements
  6. How to Submit Online

Guidelines for Final Sumbissions

Accepted extended abstracts will be published in a proceedings volume of Séminaire Lotharingien Combinatoire. Authors will retain the right to publish a full version of their work in another journal, provided that the conference contribution is indicated as an extended abstract of the full version. For questions and problems, email the proceedings editor Christian Gaetz.

Before sending the final version or your submission, please note:

  • Submissions will be done through SoftConf.

  • When uploading to SoftConf:
    • The submission should be a .zip folder;
    • There should be no subfolders;
    • There should only be one .tex file; and
    • All files necessary for compilation must be included (including .bib and FPSAC2024.cls)
  • The requirements for the original format of the submission apply (please read guidelines for initial submissions and formatting requirements.

  • Final submissions, including suggested corrections, must not exceed 12 pages.

  • Your new submission should consist of:

    • the latex file;
    • a bibtex file with references (see the formatting requirements, below);
    • any other files required to compile your final submission (figures, etc., keeping in mind the formatting requirements below);
    • a PDF file of your submission compiled from these.

Software Demonstrations

Algebraic combinatorics has a long tradition of using software to support research; in particular, many of the published results and conjectures have been originally discovered through computer exploration or are backed up by calculations. This growing need is supported by regular software development efforts from the researchers.

The purpose of FPSAC’s software demonstrations is to encourage code sharing and reuse by providing a venue for:

  • spreading the word on existing development efforts
  • crediting the efforts put by researchers to not only develop software, but also share it and make it reusable

We invite presentations of any piece of software that specifically supports research and teaching in algebraic combinatorics: computational libraries, online databases, certified proofs, training portals, etc. The presenter shall be actively involved in the development.

Presenters will be given 10 minutes to demonstrate their software to participants. The focus should be on explaining what the piece of software is about and prompting potential users to want to learn more.

The selection of the presentations will be based on the submission by email to fpsac2024@rub.de (with subject “Software demonstration”) of an extended abstract (12 pages maximum, but we recommend no more than 6 pages) in the usual FPSAC format. The deadline for submission is March 15, 2024. Abstracts will be evaluated based on content, novelty, originality, importance and the potential value of the software to the community.

Extended abstracts of accepted software presentations will be published in the conference proceedings. The abstract will typically include:

  • a description of the context and state of the art;
  • a description of the software itself: main functionalities, algorithms, etc.;
  • a description of typical applications and use cases;
  • a comparison with existing software or algorithms;
  • brief evidence for the ease of use and reuse: documentation, examples of usage, availability, license, software requirements, installation instructions, (plans for) integration in existing platforms (e.g., GAP, Magma, Maple, Mathematica, or SageMath);
  • brief evidence for software quality and sustainability: tests, development model, use of collaborative tools, etc.

When applicable, it is okay to link instead to a permanent web page prominently containing the latter two pieces of information.

The software itself shall be made publicly available for scrutinizing by the reviewers. If a specific platform is required, reviewers will make some efforts to get access to that platform and try the software.

Extended Abstract Submission

This page concerns extended abstract submissions for contributed talks.

Submitted extended abstracts must have 6-12 pages. The program committee will select some of submissions to be presented as contributed talks and posters. Accepted submissions will be published in a special volume of the “Séminaire Lotharingien de Combinatoire.” Full versions of submitted extended abstracts may also be submitted to journals.

Invited speakers do not need to submit extended abstracts for their invited talks.

Guidelines for Initial Submissions

For each submission, you must indicate which author will present the work in person at the conference. A change of presenter will only be possible after advance consultation with the program committee. A change of presentation modus may only be accommodated for reasons out of the presenter’s control (such as visa problems, medical issues etc.) and need to be discussed with the program committee and organizing committee. Each person may be the presenter for at most one submission.

In order to avoid any conflict of interest, although program committee members can be coauthors on submissions, they cannot be presenters. Software presentations are reviewed by the Program Committee chairs only; hence Program Committee members may serve as (co)authors on software presentations. Members of other FPSAC committees who are not on the PC may serve as (co)authors on submissions, as they take no part in reviewing or selecting submissions.

Conflicts of Interest

In their submission form, the authors should indicate any potential conflict of interest that may exist with program committee members (including co-chairs).

You have a conflict of interest if a program committee member…

  • is at the same institution as an author,

  • has been in a supervisory/supervisee role in the past, or

  • has been a co-author in the last 5 years or is currently collaborating with an author.

Best Student Paper Award

As is tradition, there will be a prize for the best student paper. In order to qualify for this prize, all authors on the qualifying submission must be students at the time of submission. You will be asked on the submissions website if your submission qualifies, so please remember to indicate this if it does.

Language

The extended abstract should have an abstract in English. We encourage the authors to include an abstract in another language, for example their native language (if different from English).

The originality of the results and the clarity of exposition will be the primary criteria used to determine which submissions will be accepted.

LaTeX formatting requirements

In order to prepare your submission, please take the following steps to format your document according to these specifications. Please prepare your document using standard LaTeX. If you have any user macros, you must include them in your submission.

Downloading the Style Files

Please download and the following files and place them all in one folder:

Using the Files

  • Compile sample.tex using your favourite editor (if compiling from the command line you may need pdflatex) and make sure the output matches intended output file. Note that you must generate a PDF file - dvi or ps files will not be accepted.

  • Read the comments in the preamble of sample.tex. In particular:
    • use \documentclass[submission]{FPSAC2024} for your initial submission;
    • do not make any changes to font size, page size, layout, etc;
    • include your title in the usual way, ie. \title[optional short title]{long title};
    • include the author(s) in the usual way, ie. \author[optional shorter names]{longer names};
    • use \thanks{...} to include the contact details of author(s), and \addressmark{1}, \addressmark{2} etc. to include the institution(s) of the author(s), and then use \address{\addressmark{1}…} to match author(s) to institution(s);
    • use \received{date} to include your date of submission (don’t cheat!);
    • use \abstract{...} to include your English language abstract. Please do not include any citations in your abstract with \cite{...}. If you need to cite something in your abstract then write it out, as (author year). Also, do not include any custom commands in your abstract;
    • if you wish to include a second-language abstract then you can do this with the \resume{...} command. If you do not wish to include a second-language abstract then you can just comment this command out;
    • by default the second-language abstract will have the title “Abstract”. If you want another word like “Povzetek”, “Résumé” or “Zusammenfassung” then you can use the \resumetitle{...} command. Otherwise just comment this command out;
    • include 3-6 keywords with the \keywords{...} command;
    • the \maketitle command after \begin{document} will generate your title, abstract and keywords automatically.
  • The FPSAC2024.cls file loads the graphicx package, and so you should be able to include figures with the usual
    %figure code
    \begin{figure}
      \centering
      \includegraphics[width=0.5\textwidth]{plot}
      \caption{A plot of a function.}
      \label{fig:plot}
    \end{figure}
    

    commands. Wherever possible, please use .pdf versions of your figures.

  • The FPSAC2024.cls file loads the AMS packages amsmath, amsthm and amssymb. If you wish to load other packages then you must use the usual \includepackage{...} command in the preamble.

  • For final submissions, it will be required to include your bibliography as a separate .bib file rather than using \bibitem{...} commands at the end of the document. This will make life much easier for the editor, as it simplifies the process of making bibliographies consistent. The sample.tex file uses the biblatex package, where the commands
    \usepackage[backend=bibtex]{biblatex}
    \addbibresource{sample.bib}
    

    are included in the preamble, and then \printbibliography is used at the end of the document. (This may require installation of the biber package or the texlive-bibtex-extra package (Ubuntu) if you don’t already have it. See below if you are having compile problems.) Alternatively, if you wish you can remove these commands and use something like

      \bibliographystyle{plain}
      \bibliography{sample} 
    

    at the end of the document. Please use numerical citations in the text; i.e., [xx, yy].

  • If you are having trouble compiling sample.tex, make sure your LaTeX distribution is up to date:
    • On a Mac you are probably using MacTeX, so you can run tlmgr update --all in the Terminal, or use the TeX Live Utility app in /Applications/TeX.
    • On Windows you are probably using MiKTeX, so you can use the MiKTeX Update Wizard in the Start menu.
    • On Linux you should use your package manager to keep things up to date (your version of LaTeX is probably a variant of TeX Live). Depending on your version of Linux you may also be able to use the tlmgr update --all command. To use biblatex you may need to install the separate texlive-bibtex-extra package.
    • As noted above, you may also need the biber package to get biblatex working (on any system).
    • If you are missing the lipsum package needed to generate the Latin text, include the lipsum style file in the directory containing your TeX files.
    • If problems persist then you should email the proceedings editor, Christian Gaetz.
  • In your initial submission, you must include either a single PDF file of your manuscript, compiled with FPSAC2024.cls, or a zipped (.zip file) containing all necessary files needed to compile your manuscript (including the FPSAC2024.cls file, all figures, the source .tex file and .bib files etc.). Do not alter the font size, font, or the margin sizes in the FPSAC2024.cls file. If your submission is accepted, all source files will be requested.

  • All submissions must use 12pt font, the default font for the above class file, and be 6-12 pages in length, including the bibliography. Submissions that exceed the length restriction, use a different font, or have altered margins or line spacing will not be accepted. In particular, the use of LaTeX packages (such as savetrees) to get around the page limits is strictly prohibited.

General Writing Conventions

  • Spelling: Please spell-check the text before submitting the final version – there are standard spell-checking (or check spelling) softwares in most/all operating systems. This includes the .bib file, where authors’ names may be misspelled (for example “Futon” instead of “Fulton”).
  • Hyphens and Dashes: if hyphenating between a single name, such as Piatetsky-Shapiro, use a single hyphen in the TeX source. If hyphenating between multiple names, such as Kac–Moody, use two hyphens. For example: Harish-Chandra--Itzykson--Zuber integral.
  • Remarks and Examples: these should be defined as macros using \theoremstyle, and share the same counter as definitions, theorems, lemmas, etc. They should not be unnumbered/isolated headings.
  • Proofs: If you have a theorem labelled \begin{theorem}\label{Tsample}, then please use \begin{proof} if the proof is located very closely after the statement of the result; or else \begin{proof}[Proof of Theorem \ref{Tsample}] if it is more than a few lines away, and definitely if another result is stated between Theorem \ref{Tsample} and its proof. In particular, please do not use {\em Proof.} or something similar. Avoid use of abbreviations like “wrt”, “wlog”, “iff”.
  • Figures: The document should be compiled (and compilable) using pdflatex (then bibtex, say, then twice pdflatex). In particular, the use of PDF figures or TikZ code is preferred.
  • Overfull Hbox: When compiling, please ensure that it avoids \overfull \hbox or \vbox errors.

Bibliography Guidelines

Bibliography is the .bib file, which is required during final submission, and should contain all references.

  • ISBN and ISSN: Please be sure to delete the lines with the ISBN or ISSN fields. Note that using % may not comment out a line from .bib files, so simply delete those fields from the FPSAC accepted .bib file.
  • MRCLASS and MRNUMBER: You need not include the lines with the MRCLASS and MRNUMBER fields if you so wish, since these do not get displayed in the PDF output.
  • DOIs: If mentioning the DOI of an article delete the URL line. It is preferable to use the DOI, which typically starts with “10”. For instance, in the following information for the .bib file, please remove the URL (and ISSN) line, keeping the DOI line in place.
    @article {MR1333035,
        AUTHOR = {Wiles, A.},
         TITLE = {Modular elliptic curves and {F}ermat's last theorem},
       JOURNAL = {Ann. of Math. (2)},
      FJOURNAL = {Annals of Mathematics. Second Series},
        VOLUME = {141},
          YEAR = {1995},
        NUMBER = {3},
         PAGES = {443--551},
           DOI = {10.2307/2118559},
           URL = {https://doi.org/10.2307/2118559},
          ISSN = {0003-486X},
       MRCLASS = {11G05 (11D41 11F11 11F80 11G18)},
      MRNUMBER = {1333035},
    MRREVIEWER = {Karl Rubin}}
  • For preprints, use the following template in the .bib file:
      @misc{KT,
          AUTHOR = {Khare, A. and Lastname, F.},
          EPRINT = {1708.05197},
      EPRINTTYPE = {arxiv},
           TITLE = {Title of the arXiv preprint},
            YEAR = {2017}}
    

    (Do not use @article, but @misc. Use EPRINT etc. if there is an arXiv identifier).

  • Author names: All first names should be (edited to become) initials, and never followed by a comma. Usually, it is: Lastname1, F1. and Lastname2, F2. and… While this may not have been the case in the “sample files” created in the past, please manually edit in your .bib file all first names, and keep only their initials intact. Or rather, edit all pre last-names, such as Serre, J.-P.
  • Length: the total length of each FPSAC submission can be no more than 12 pages, with no alterations to the preamble in the TeX file (font size, margins, etc.).

How to Submit Online

Initial submissions are now closed.

To submit revisions of an accepted extended abstract, make your submission through the SoftConf website. If you have any questions, email the proceedings editor Christian Gaetz.